Safeguards Information Assistant (Open Source), Austria-Vienna
Safeguards Information Assistant (Open Source), Austria-Vienna

Job description

Organization:IAEA - International Atomic Energy Agency
Category:Security & Safety
Grade: G-5
Duration: 3 Years with possibility of extension
Deadline: 14 December 2016

Background

The Department of Safeguards is the organizational hub for the implementation of IAEA safeguards. The IAEA implements nuclear verification activities for some 180 States in accordance with their safeguards agreements. The safeguards activities are undertaken within a dynamic and technically challenging environment including advanced nuclear fuel cycle facilities and complemented by the political diversity of the countries.

The Department of Safeguards consists of six Divisions: three Operations Divisions: A, B and C, for the implementation of verification activities around the world; three Technical Divisions: Division of Concepts and Planning, Division of Information Management, and Division of Technical and Scientific Services; as well as two Offices: the Office of Safeguards Analytical Services and the Office of Information and Communication Services.

The main objective of the Department is to maintain and further develop an effective and efficient verification system in order to draw independent, impartial and timely safeguards conclusions, thus providing credible assurances to the international community that States are in compliance with their safeguards obligations. The departmental operating environment is interactive, participative and dynamic with continuous inputs received from the Board of Governors, the General Conference, policy- and decision-makers, as well as counterparts in Member States and in the international development community.

The Division of Information Management comprises four Sections and provides the Department of Safeguards with data processing services, secure information distribution, information analysis and knowledge generation necessary to draw independent, impartial and soundly based safeguards conclusions.

Main Purpose

Under the supervision the Section Head, the Safeguards Information Assistant searches, processes, compiles and categorizes information from all Safeguards relevant open sources in support of the State evaluation process and in-field activities. He/she reviews and assesses retrieved data for relevance of information and prepares draft reports.

Duties and Responsibilities

Conduct daily searches and perform topical research for the State Evaluation Group: Collect and review large volumes of safeguards relevant information in the internet and intranet such as publications, technical articles, State declarations, patents, and trade databases.

Perform first level of quality control by categorizing, evaluating, prioritizing, and assessing the data output for safeguards relevance.

Write draft summaries and assessment of data for the respective State Evaluation Group. Prepare task reports in cooperation with analysts and experts.

Provide assistance to other staff in the Section and Division, acting as an alternate for other Safeguards Information Assistants during times of absence.

Education

Completed secondary education.

Work Experiance

Minimum of five years of working experience supporting analysis processes, preferably in an international environment.

Competency:

Name

Definition

Planning and Organizing

Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and
proposes contingency plans.

Communication

Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of
others and proposes solutions.

Achieving Results

Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the
Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

Teamwork

Actively contributes to achieving team results. Supports team decisions.

Functional Competencies

Name

Definition

Judgement/decision making

Consults with supervisor/manager and makes decisions in full compliance with the Agency’s regulations and rules.

Analytical thinking

Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.

Knowledge sharing and learning

Actively seeks opportunities to learn by formal and informal means; learns from others, adopting and sharing best practice.

Required Expertise

Function

Name

Expertise Description

Administrative Support

Data Management

Experience in database management and data retrieval applications

Administrative Support

Discretion and Respect for Confidentiality

Ability to respect confidentiality when dealing with sensitive matters

Administrative Support

MS Office (Word, Excel, Outlook, PowerPoint)

Proficiency in MS Office 2010

Language

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.


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