Logistics and Assets Management Officer, Entebbe, Uganda
Logistics and Assets Management Officer, Entebbe, Uganda

Job description

Organization:UNOPS - United Nations Office for Project Services
Category:Livestock & Veterinary
Grade: ICS-9
Duration: Six months
Deadline: 18 October 2016

Background

UNOPS supports the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world's most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners' expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

Peace and Security Centre

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.

Job Specific Background

UNISFA Mine Action Programme (UNMAS-UNISFA) supports the implementation of UNISFA's mandate in the Abyei Administrative Area and the Safe Demilitarized Border Zone (SDBZ) between Sudan and South Sudan. As UNISFA-Abyei is only funded through the UN Peacekeeping Assessed Budget, UNMAS is fully integrated into the UNISFA organigramme on the substantive side of the mission.

Mine action operations reduce the threat of landmines and explosive remnants of war (ERW), enabling freedom of movement within the UNISFA area of responsibility. UNMAS-UNISFA has field offices in Abyei, Kadugli and Gok Machar, as well as a support office in Entebbe. Most of the programme's finance, administrative, human resources and logistical functions are conducted out of the Entebbe Support Office. The programme's assets are spread across four locations, with some assets loaned to its implementing partners within the Area of Operation (AoO) under a right of use agreement modality.

Duties and Responsibilities

The Logistics and Assets Management Officer, who will be based in Entebbe, Uganda, will report directly to the Support Services Officer of the UNMAS-UNISFA, under the guidance and overall supervision of the Programme Manager and Chief of Operations. The incumbent will be required to travel frequently within the Mission's Area of Operation (AoO), in particular to areas where the programme's assets are located. The incumbent can expect to travel regularly to Abyei, Kadugli, Gok Machar and Juba, security permitting.

The Logistics and Assets Management Officer will be responsible for supporting the programme related functions in the UNISFA AoO in the following areas

Streamline asset management services, focusing on achievement of the following results

Review and update the existing asset management and accounting system for all UNOPS managed equipment and properties in accordance with UNOPS asset management policy

Streamline Abyei's programme wide asset management framework in collaboration with the Support Service Officer (SSO) in country

Review and assist in the day-to-day management and reporting of assets, maintain an accounting system for all UNOPS managed equipment and properties in accordance UNOPS lease and asset management policy

Conduct inspection and physical verification of all stores and equipment, ensure databases are up to date on the quantity, quality, serviceability, and location of relevant equipment/items

Ensure that a register for assets, non-expendable property and equipment is maintained/updated for all programme locations on a regular basis

Implement internal control system which ensures that goods in transit are tracked and monitored and the asset registry records are updated on a regular basis

Prepare relevant asset disposal documentation for review and approval in accordance with UNOPS rules and regulations

Provide assistance to ensure efficient logistics services, focusing on achievement of the following results

Contribute substantively in the development and implementation of a comprehensive logistics system that will operate in accordance with UNOPS logistical procedures

Implement a coherent programme wide logistical supply system which will come into effect in accordance with UNOPS procurement rules and regulations

Carry out all programme logistical services in accordance with UNOPS rules and regulations

Facilitate knowledge building and sharing focusing on achievement of the following results

Organize trainings for the support and operations staff on supply chain, logistics and asset management processes to ensure the capacity building of the existing support staff at each programme location

Ensure that programme appointed support staff are fully aware of UNOPS rules and regulations regarding asset management, as well as programme specific asset management framework

Ensure compliance with relevant asset management rules and regulations, and in doing so ensure that support staff is able to carry out asset management functions independently and in accordance with relevant rules
Introduce and synthesize lessons learnt and best practices in logistics and asset management

Contribute to knowledge networks and communities of practice

Perform other related duties as required

Education

Advanced University Degree (Masters Degree or equivalent) in Public Administration, Supply Chain Management, Logistics, Asset Management or related subjects with at least two (2) years of relevant work experience; or a First level University degree (Bachelors Degree or equivalent) with four (4) years of experience; or a Secondary school diploma or equivalent with eight (8) years of experience may be accepted in lieu of advance degree.

Work Experiance

Minimum two (2) years of experience in asset management, supply chain management, cargo management or logistics; or two years of combined experience in any of the aforementioned fields

Experience in supporting projects and working with clients is required

Valid driver license is required

Professional Certification in Supply Chain Management is desired

Professional Certification in Asset Management is desired

Previous experience working with UNOPS or other UN agency is considered an advantage

Experience in managing assets for an international organisation is an asset

Previously work experience in Sudan/South Sudan is desired

Ability to adapt and engage in implementation of new systems is desired

Excellent inter-personal and communication skills is desired

Competency:

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignment, adjusts priorities as requires; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently

Client Orientation: Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in project

Language

Fluency in English (Speaking, reading and writing) is required

Knowledge of other UN languages is desired


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