FACILITIES MANAGEMENT ASSISTANT
FACILITIES MANAGEMENT ASSISTANT

Job description

Organization:Other International Organizations
Category:Architecture, Building & Property Management
Grade:
Duration:
Deadline: 09 February 2017

Background

Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.

- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

- An impeccable record for integrity and professional ethical standards is essential. All staff of the Ethics Office are required to submit a financial disclosure statement upon appointment and annually thereafter.

- This vacancy is subject to availability of post. Staff members of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover note.

- These posts are financed by the Support Account for Peacekeeping Operations. Extension of appointment will be subject to budgetary approval.

- This position is vacant due to the temporary assignment/secondment of the regular incumbent to another office/organization. The selection and extension of appointment of the selected candidate will be contingent on the return of the incumbent who maintains a lien against this post. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.

-The United Nations Joint Staff Pension Fund (UNJSPF) is an independent inter-agency body established by the United Nations General Assembly. The applicable human resources procedures are governed by a Memorandum of Understanding (MoU) between the Fund and the UN Secretariat. On the basis of that MoU and in light of the status of the UNJSPF, it was decided that staff members applying to posts at the P-5 level in the UNJSPF are exceptionally not subject to the lateral move requirement for purposes of eligibility. However, selected candidates who do not meet the lateral move requirements will be granted appointments strictly limited to service with the United Nations Joint Staff Pension Fund.

Org. Setting and Reporting
This position is located in the United Nations Assistance Mission in Iraq (UNAMI) and will report to the Unit/Section Chief of Property Management Section and Facilities Services and Management Service Section. The incumbent will be based in Baghdad, Iraq.

Duties and Responsibilities

Within delegated authority, the Facilities Management and Services Section Assistant will be responsible for the following duties:

•Provide assistance in the overall management and utilization of all living accommodations and office space, including scheduling repairs, maintenance and installation of conventional buildings, temporary buildings, infrastructure and sites and premises including grounds in the mission area;

•Supervise the overall delivery of major life support services (cleaning and janitorial, laundry, sewage/waste management, garbage disposal), ad-hoc tradesmen, local and international junior staff assigned to the team by determining workloads and schedules;

•Review and recommend for approval work orders and assign day to day repair and maintenance tasks to tradesmen being supervised;

•Inspect and report on maintenance work carried out either by contractors or tradesmen and staff under supervision, and ensure proper utilization of available resources;

•Prepare requisitions for the Section’s maintenance projects, life support services, materials and building supplies;

•Supervise and record measurements of work taken with respect to work progress and progress payments;

•Follow up on correction of workmanship of contractor’s work during the period of the contracts;

•Assist in the preparation of estimates for camps’ infrastructure projects and maintenance programs;

•Allocate living accommodations and office space via online database application;

•Undertake technical evaluations of bids and proposals for the Section’s life support services;

•Prepare certification for approval of completed contractual services of work for progress payments;

•Periodically provide inputs for assessment of performance levels of assigned local and international staff;

•Identify resource requirements for his/her area of responsibility in connection with budget preparations;

•Perform other duties as assigned by the Section Chief.

Education

High school diploma or equivalent is required. Technical training in construction management/ supervision in Camp Facilities Management is desirable.

Work Experiance

At least eight (8) years of progressively responsible experience in camp management projects/facilities in a private, commercial, field or military environment, including at least three years of supervisory responsibility. Experience in international operations in a post conflict environment is desirable. Knowledge of maintenance for buildings including electrical/plumbing is desirable. Field experience in the Middle East region is required.

Competency:

•Professionalism: – Demonstrated knowledge and experience in construction, infrastructure and maintenance project implementation; demonstrated technical skills; initiative and practical problem-solving skills; ability to correctly interpret and assess diagnostic test results, faults or deficiencies and to determine the necessary corrective actions in an efficient and timely manner; ability to maintain accurate records and inventories; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is motivated by professional rather than personal concerns; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Teamwork: - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

•Planning& Organizing: - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Language

French and English are the working languages of the UN Secretariat. For this post, fluency in English (both oral and written) is required.


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