Finance Specialist, Damascus
Finance Specialist, Damascus

Job description

Organization:UNICEF - United Nations Children's Fund
Category:Financial Management
Grade: P-3
Duration: 364 days
Deadline: 22 January 2017

Background

Under the supervision of the Chief, Operations, as the manager and specialist of finance and accounting activities, the incumbent is accountable for managing office financial and Accounting services covering accounting control, recording, liabilities and income. Ensures the office's funds including financial transactions and disbursement of funds are effectively managed and monitored in compliance with the organization's policy, procedures, rules and regulations. Guide and lead a group of professional and support staff to carry out all financial and accounting activities for the achievement of programmatic results.

Duties and Responsibilities

Policy, procedures and strategies

As technical specialist, accountable for the correct and consistent application of policies and procedures in the management of financial functions through the provision of technical leadership, guidance and support to the country office where applicable.

Provides technical input to the establishment of financial guidelines in close coordination with the head of office, Chief of Operations and DFAM.

Keeps the supervisor abreast of potential problem areas, and identifies and recommends solutions. Prepares reports on financial matters.

2. Finance and Accounts management

Controls and operates bank accounts in accordance with UN/UNICEF financial rules and regulations and local banking practices.

Provides up-to-date information on the cash position or status of such accounts. Reconciles bank statements, keeps abreast of all procedures and regulations regarding the maintenance of bank accounts, exchange and interest rates, etc.

Certifies the appropriate, accurate and timely processing and recording of disbursements and payments, (e.g. local payroll, salary advances, MIP, travel claims, pension fund, insurance, advances to government), in accordance with established rules, regulations and systems, and within budgetary limits. Also ensures recovery of advances and accounts receivable.

Monitors financial transactions and accounting reports, and reconciliation of accounts, to ensure accurate and up-to-date financial information. Prepares required management reports and statements.

Controls petty cash fund, disbursements, recording and accounting.

3. Budget management

Monitors the budget in close coordination with the Chief of Operations to ensure that objectives stipulated early in the fiscal year are realized for smooth operation of the country office where applicable.

Recommends and prepares in close coordination with the administrative Officer estimates on office premises, supplies and equipment requirements for budget preparation purposes. Prepare monitors and controls the administrative and cross sectoral budget.

4. HACT Implementation

Establish and monitor the quality implementation of the HACT assurance activities (micro-evaluations, audit and spot checks) in close coordination with the Chief of Operations and recommends the HACT modalities to be applied to IPs based on their global risk assessment agreed upon with the IPs.

Plan and facilitate HACT refresher trainings on the cash transfer procedures for Implementing partners and staff. Undertake periodic visits to Partners to share updated information and address significant problems which require their close attention.

5. Partnership, coordination and collaboration

Facilitates and maintains effective working relations with other agencies, local authorities and implementing partners relating to Finance matters for enhancement of information exchange, collaboration, and harmonization.

Cooperates and coordinates with other UN agency counterparts in the UN reform initiatives (including common services and premises agenda, etc.).

6. Performs any other duties and responsibilities assigned as required.

Ensure to provide quality services to the beneficiaries in a timely and cost effective manner in performing additional duties and responsibilities assigned in conformance with the policy, standards, rules and regulations.

Education

Advanced university degree in social sciences, business management, administration, finance, or any other relevant field of discipline.

Work Experiance

Five years of relevant professional work experience.

Competency:

Core Values

Commitment

Diversity and inclusion

Integrity

Core competencies

Communication [II]

Working with People [II]

Drive for Results [II]

Functional Competencies:

Analyzing [II]

Applying Technical Expertise [II]

Leading and Supervising [II]

Formulating Strategies and Concepts [II]

Planning and Organizing [III]

Language

Fluency in English and Arabic is required.


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